September Board meeting presentation

Board Meeting
September 29, 2010

Timothy P. Cahill Katherine P. Craven
Chairman, State Treasurer Executive Director

Savings from MSBA Process
Not including Bid Savings

Timothy P. Cahill Katherine P. Craven
Chairman, State Treasurer Executive Director

MSBA Visits
Since the July Board the MSBA has visited 43 Districts
Check Presentations/
Project Visits Ground Breakings

Foxborough Belmont Springfield Whitman-Hanson
Littleton Malden Plymouth Woburn
Taunton New Bedford Beverly Sturbridge
Ashland Hingham Dartmouth Hampden-Wilbraham
Wellesley Middleton Taunton Revere
Haverhill Norwood Rochester
Rockport Florida Hanover
Braintree Revere Attleboro
Quincy Marblehead Bedford
Sharon Worcester Great Barrington
Woburn Danvers Nashoba
North Attleboro Woburn Brockton
Hamilton-Wenham Palmer

September 29, 2010 The Massachusetts School Building Authority 3
www.massschoolbuildings.org

Summary of Bid Data
Number of Design Basis for Project Construction
Year Projects Enrollment Budget Budget
2009 11 8,188 $205.6 M $171.5 M
2010 38 30,354 $1.62 B $1.26 B
2011 9 9,270 $471.3 M $362.8 M

Grand Total 58 47,812 $2.30 B $1.66 B
Note: These numbers are based on preliminary information received from the District and are subject to further review and calculation.

• Of the 38 projects scheduled to bid in 2010, 22 bids have been received.
• To date, the bid savings for the 2010 projects is $100.3 million with potential grant
savings of $57.2 million.
• Sixteen projects still to be bid or GMPs finalized in 2010 with an estimated construction
cost over $636 million
• Bids received in September: Billerica, Natick, and Wayland
• Anticipated Bids:
October - Brookline, Norfolk, Danvers, Tewksbury and Dedham
November - Shawsheen
December - Southbridge, Grafton, Rockland, South Shore RVT,
Marshfield, and Needham

Project Estimate vs. 2010 Bid Amount



Project Estimate vs. 2009 Bid Amount



Design Development / Construction Phases
Ongoing Scope, Budget & Schedule Monitoring

• Total of 64 Projects: Construction Total approx $ 2.21 billion

• 22 Projects in Design Development
– Estimated Construction Cost of $842,747,641

• 29 Projects in Construction
– Construction Cost of $1,077,265,624

• 13 Projects Completed for 2010 Occupancy
– Construction Cost of $292,054,139

• 19 Additional Projects for Consideration Today
– Estimated Construction Cost of $178,966,011



Design Development Phase

Review Submittals
for Design Development, 60% and 90%

Review Bid Amounts and Adjust Grant
Amount as Needed

Track Construction Budget Throughout
Design Process Using MSBA Cost Estimate
Comparison Spreadsheet

Scope and Budget Fixed Upon Execution of
the PFA


Cost Estimate Comparison Spreadsheet


Construction Phase

Review OPM Monthly Reports

Bi-Monthly Site Visits & Project Status
Meetings

Assess Eligibility of CO’s Including Owner
Directives

Review Reimbursement Requests

Design Development Phase

Review Submittals
for Design Development, 60% and 90%

Review Bid Amounts and Adjust Grant
Amount as Needed

Track Construction Budget Throughout
Design Process Using MSBA Cost Estimate
Comparison Spreadsheet

Scope and Budget Fixed Upon Execution of
the PFA


Budget Revision Request Form
Excerpts


Vote to Move to Feasibility Study

Region District Name School Name Grades Served Status Recommendation

Monument Mountain Regional Feasibility Study, subject to intensive
1 Berkshire Hills 9-12 Feasibility Invitation
High School pre-feasibility scoping agreement

Feasibility Study, subject to intensive
4 Concord-Carlisle Concord-Carlisle High School 9-12 Feasibility Invitation
pre-feasibility scoping agreement

Greater New Bedford Feasibility Study, subject to intensive
6 Greater New Bedford 9-12 Feasibility Invitation
Vocational Technical School pre-feasibility scoping agreement


Green Repair Update


Green Repair Program: FY 11 SOI Intake
200

190
• Green Repair SOI opened August 11, 2010
180
• First SOI submitted on September 2, 2010
• Green Repair SOI process closed September 22, 2010 160

• Approximately 190 SOIs under review
140
• More than 95 Districts filed SOIs
• 74% SOIs submitted three days before deadline 120

# of SOI
• 49% SOIs submitted on deadline
100

80
Daily Submissions
Cumulative Submissions 60

40

20

0
Submittal Date
11-Aug 18-Aug 25-Aug 1-Sep 8-Sep 15-Sep 22-Sep


Green Repair Program Status
• 39 Districts are currently in the Green Repair Program.

• 12 Districts representing 23 schools were invited to
participate in the Green Repair Program by the MSBA’s
Board of Directors on May 26, 2010.
– Of these 12 Districts, 8 have selected Owner’s Project Managers
– Of these 12 Districts, 7 have selected Designers

• At today’s Board meeting, MSBA staff have
recommended 7 districts representing 13 schools for
Project Funding Agreements totaling $9,806,692 in Total
Project Budgets and approximately $5,992,870 in MSBA
grants.


Invitation to Green Repair Program


Green Repair Program
Authorization to Execute Project Funding
Agreement
Vote - Project Funding Agreement Total: $ 9,806,692 $ 9,620,646 $ 5,992,870

Approximate
Age of District Total MSBA Total
Total Grant
Existing 2009/10 Existing Project Facility Grant Reimbursement
Amount
District School Building Grade Enroll Sq.Ft. Project Scope Budget Basis Rate
Project Funding
Acton CT Douglas Elementary 1965 K-6 499 46,300 $ 471,699 $ 471,699 43.85% $206,840
Agreement
Project Funding
Attleboro High 1961 9-12 1,756 428,700 $ 499,328 $ 499,328 57.74% $288,312
Agreement
Project Funding
Hill Roberts Elementary 1975 K-4 475 76,630 $ 880,000 $ 880,000 57.74% $508,112
Agreement
Attleboro
Project Funding
Hyman Fine Elementary 1975 K-4 429 76,630 $ 880,000 $ 880,000 57.74% $508,112
Agreement
Project Funding
Studley Elementary 1965 K-4 432 71,000 $ 1,187,500 $ 1,187,500 57.74% $685,663
Agreement
Project Funding
Conway Conway Grammar School 1991 PK-6 175 31,000 $ 1,353,450 $ 1,167,404 54.36% $634,601
Agreement
Goodrich School (Fitchburg Project Funding
1891 9-12 139 14,400 $ 422,714 $ 422,714 80.00% $338,171
Alternative High School) Agreement
Memorial Intermediate Project Funding
1967 5-8 662 126,800 $ 1,177,532 $ 1,177,532 80.00% $942,026
School Agreement
Fitchburg
Reingold Elementary Project Funding
1969 K-4 574 75,900 $ 698,333 $ 698,333 80.00% $558,667
School Agreement
South Street Elementary Project Funding
1963 PK-4 650 202,600 $ 701,186 $ 701,186 80.00% $560,949
School Agreement
Project Funding
Hancock Hancock Elementary 1958 PK-6 41 6,800 $ 277,450 $ 277,450 45.32% $125,740
Agreement
Rockport Elementary Project Funding
Rockport 1953 PK-5 400 65,307 $ 687,500 $ 687,500 41.10% $282,563
School Agreement
Toy Town Elementary Project Funding
Winchendon 1963 3-5 389 116,000 $ 570,000 $ 570,000 61.95% $353,115
School Agreement


Recommendation to Move to Project
Scope & Budget
Vote - Project Scope and Budget Total: $ 217,747,744 $ 190,388,424 $ 121,637,682
Age of Proposed MSBA Total Approximate
Existing 2009/10 Projected Existing Square Preferred District Total Facility Grant Reimbursement Total Grant
District School Building Grade Enroll Enroll Sq.Ft. Footage Schematic Project Budget Basis Rate Amount
Adams- Hoosac Valley current 7-12 77.37%,
1969 808 805 158,126 173,999 Add/Reno $40,561,257 $36,038,192 $28,243,131**
Cheshire HS proposed 6-12 78.37%*
Closed in 2009 Note: SOI school, however proposed solution is for the MS to remain closed and to
Adams MS 1952 0 0 68,000 0
Students in HS house students in renovated HS
Jr./Sr. High current 7-12 551 630 62.52%,
Granby 1960 86,800 133,896 New $45,965,516 $44,562,943 $28,306,382**
School proposed 6-12 (7-12) (6-12) 63.52%*
current 9-12 323
Maynard High School 1962 410 82,947 121,100 New $45,769,442 $42,280,580 56.42% $23,854,703
proposed 8-12 (9-12)

Medway Middle School 1960 5-8 842 800 223,780 216,820 Repair $22,116,566 $20,850,314 50.79% $10,589,875

Norfolk
High School 1917 9-12 468 550 114,816 102,097 Add/Reno $28,552,385 $27,564,046 55.76% $15,369,712
County Agr
East Somerville current 1-8 546
Somerville 1972 500 118,500 121,100 Add/Reno $34,782,578 $19,092,349 80.00% $15,273,879
Community proposed K-8 (1-8)

*Contingent upon approval from the Office of the Inspector General to utilize CM-at-Risk construction delivery method
**Approximate Total Grant Amount reflects the higher reimbursement rate.


Adams-Cheshire – Hoosac Valley
Middle/High School
• Built in 1969
• Addition/Renovation: 173,999 sf
• Grades: 6-12
• Category: Project Scope & Budget
• District Total Project Budget: $40,561,257
• Basis of Maximum Grant Amount: $36,038,192
• Reimbursement Rate: 77.37%, 78.37%*
• MSBA Maximum Grant Amount: $28,243,131**
• Town Meeting Vote: October 18, 2010
• Special Ballot Vote: October 18, 2010
*Contingent upon approval from the Office of the Inspector General to utilize CM-at-Risk construction delivery method.
**Based on reimbursement rate of 78.37%


Hoosac Valley Middle/High School


Granby Middle / High School
• Built in 1960
• New Construction: 133,896 sf
• Grades: current 7-12, proposed 6-12
• Reimbursement Rate: 62.52%, 63.52%*
• MSBA Maximum Grant Amount: $28,306,382**
• Special Ballot Vote: November 2, 2010
*Contingent upon approval from the Office of the Inspector General to utilize CM-at-Risk construction delivery method.
**Based on reimbursement rate of 63.52%


Maynard High School
• Built in 1962
• New Construction: 121,100 sf
• Grades: current 9-12, proposed 8-12
• Reimbursement Rate: 56.42%
• MSBA Maximum Grant Amount: $23,854,703
• Special Ballot Vote: December 2, 2010


Maynard High School


Medway Middle School
• Built in 1960
• Repair: 216,820 sf (excludes central admin)
• Grades: 5-8
• Town Meeting Vote: November 15, 2010
• Special Ballot Vote: Based on Town Vote,
1st Week of December


Norfolk County Agricultural High School
• Built in 1917
• Grades: 9-12
• Vote: October 13, 2010
• Vote: January 30, 2011



Agricultural Mechanics Building



Animal Sciences Building



Animal Science Building



Annex Building



Horse Barn


Somerville: East Somerville Community
School
• Built in 1972
• Grades: current 1-8, proposed K-8
• City Meeting Vote: TBD
• Special Ballot Vote: TBD


School


2010 Needs Survey
• Assessments
– Approximately 1775 Schools
– 327 School Districts
• Data Accuracy
– 8-week intensive QA
• 20% sampling of school surveys
• Queries to identify data that fell outside normal
ranges
• Follow-up visits to confirm data
– Superintendent’s review

2010 Needs Survey
• Scoring Methodology – Three Ratings
– Building Conditions
• Assessment of 7 site and 18 building systems
• 1 to 4 Scale – Analogous to 2006 rating
– General Physical Environment
• Evaluation of conditions that affect the physical
learning environment
• 1 to 4 Scale
– Space Utilization
• How space is used compared to the average
• Above Average, Average, Below Average


2010 Needs Survey
• Condition of Massachusetts schools is
good.
– 80% received Building Conditions rating of 1
or 2.
– Less than 2% received Building Conditions
rating of 4.
– 62 schools received rating of 4 in 2006.
• 9 received funding
• 19 in Capital Pipeline
• 6 Closed


2010 Needs Survey
• General Environment – Factors in Analysis
– Daylighting
– Classroom Size
– Open Floor Plan
• More than 90% of schools received a
rating of 1 or 2
• Only 2% received a rating of 4.


2010 Needs Survey
• Space Utilization – Factors in Analysis
– GSF per student
– Students per classroom
– Temporary or non-traditional classrooms
– Classroom size
• Nearly 23% of schools received a Below
Average rating
• Less than 8% earned an Above Average
rating

2010 Needs Survey
• Space Utilization
– Since 2006 more than 80 schools have closed
or consolidated
• Region 6 – 36 school closures
– More than 1,300 unused classrooms
• Over 1 million square feet being used for storage,
district administration, municipal organizations or
private entities


2010 Needs Survey
• Maintenance
– General Cleanliness
– Routine Systems Maintenance
– Capital Repair
• 74% of schools were rated average in all categories.
• Only 2% of schools received Above Average ratings
in all areas
• 12 schools were Below Average across the board
• No relationship between maintenance and
community wealth


Project Status Report
Feasibility
Study /
Local Schematic Design
Total Clearance Design Development Construction

New Program 123 35 45 21 24

Waitlist 13 2 11

Green Repair 39 12 17 1 7

Closeout/
Audit 11
Complete

Total 186 47 64 22 42


Project Status Report
• Enrollment
– 2 enrollments completed this period
– 9 certifications pending
– Enrollments complete for projects for 66,000 students
• Owner’s Project Manager
– 8 districts completed OPM procurement
– Over $57 million in OPM fees to date
• Designer Selection Panel
– 2 districts participated in DSP – 1 selection, 1 scheduled for interviews
– 4 districts scheduled for DSP in October/November
– Over $143 million in Designer fees
• Commissioning
– 2 Commissioning consultant contracts executed for $408,000
– Over $5 million in consultant contracts to date


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